Photograph the room before the doors open
Name the album for the venue, the room, or the event. The set tables, the clear floor, and the walls as they looked at load-in stay on that event for the walk-out.
One album per event
Event venue reports · condition, damage, and incidents
Venue reports for the room you just walked
Photograph the room before the doors open, the scuff after the night, the spill in the hall. Speak what changed. FWDLink drafts the venue report, and the after photos stay on that event.
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The walk becomes the report
Capture the damage after the night
A scuffed wall, a stained carpet, a chair that left a mark. A short voice note becomes the finding: what changed, where it sits, and what the client needs to see. Time and place stay on the photos.
Damage on the photo
Document the incident before it is cleared
A tipped chair, a spill on the floor, a drape that came down. Photograph it before housekeeping resets the room. The after photos land on the event the client already has.
The incident stays with the event
Send the client one report
FWD one link with the photos, the draft, and the notes from the walk. The client opens it in the browser. Add the reset photo later and the same link still works.
One link for the event
Event venue reports for condition, damage, and incidents
An event venue report starts in the room, not in a shared camera roll. Name the album for the venue, the room, or the event. Photograph the condition before the doors open: the set tables, the clear floor, the walls as they looked at load-in. The walk-out opens the same place and shows what changed.
Speak a short note while you are still in the room. FWDLink drafts the report from the photos and that note: what is damaged, where it sits, and what the client needs to see. Mark the scuff or the stain with photo annotations so the callout stays on the picture. Time and place stay on the shot.
Incidents belong on that same event. A tipped chair, a spill, a drape on the floor. Photograph them before housekeeping resets the room. The after photos land on the album the client already has. When they need a number for the damage, the same photos can ride an estimate.
FWD one gallery from share links. The client and the venue office open it in the browser. Sharing an album is how you turn the link off after the event is closed. Add the reset photo later. The link they already opened keeps working.
The record is the event itself. Facility condition, damage, and the incident live in one album, before the doors open and after the night. The next booking in that room can open the same place and see how it was left.
How an event venue report gets made
Open the event
Name the album for the venue, the room, or the event. The walk-in starts there.
Photograph the room
Shoot the condition before the doors open, then the damage and the incident after.
Speak a short note
Say what the client needs to see. FWDLink drafts the report from the photos and that note.
FWD the report
Send one link. When the room is reset, add the after photos to the same event.
Frequently asked questions
What is an event venue report in FWDLink?
A walk of a room before and after an event: photos of the condition, the damage, and any incident, a short voice note, and a draft the client can open. The after photos stay on that same event.
Can I send the client one link?
Yes. FWD one share link with the photos and the draft. They open it in the browser. Add the reset photo later and the same link still works.
Where do after photos go?
On the event album you already started. The room before the doors opened and the room after the night stay together.
Can the next booking see how the room was left?
Yes. Use one album per venue, room, or event. They open the same place and see the condition, the damage, and how it was reset.
What belongs in the report?
The room as it looked before the event, the damage you found after, the incident before it was cleared, and a short note about what the client needs to see.
Put the next event in one report
Join Free. Condition, damage, and incidents stay on that event.